ARTEC GLOBAL SOLUTIONS PRIVATE LIMITED (“ARTEC SOLUTIONS”)
VENDOR’S CODE OF CONDUCT
1. Introduction
This Code of Conduct (“this Code”) applies to all vendors who provide/sell, or seek to provide/sell, any kind of goods or services to Artec Solutions and includes vendor’s employees, consultants, agents, sub-contractors and other representatives (“Vendors”).
Artec Solutions is committed to conducting its business in accordance with the applicable laws, rules and regulations with highest standards of business ethics. This Code is intended to define non-negotiable minimum standards of business conduct that Artec Solutions expect its Vendors to respect and adhere to. While Vendors are expected to self-monitor and demonstrate their compliance with this Code, Artec Solutions reserve its right to audit Vendors or inspect Vendors’ facilities to confirm compliance.
This Code is considered to be an integral part of Artec Solutions contract or agreement with its Vendors. Every Vendor shall confirm receipt of this Code and commitment to comply as per the format provided in Exhibit attached hereto.
2. Standards of Business Conduct
Vendors shall pursue the highest standards of ethical conduct of business in the interests of Artec Solutions and all other stakeholders. In particular, every Vendor:
(a) Must comply with the applicable laws, rules and regulations governing its operations both in letter and in spirit.
(b) Shall conduct their business in an ethical manner and act with integrity.
(c) Shall conduct their business in line with fair competition and desist from unfair trade practices.
(d) Shall not use any form of forced, bonded, indentured, or child labour. Vendors are expected to protect the human rights of their employees and to treat them with dignity and respect.
(e) Shall provide a safe and healthy working environment for all its employees.
(f) Shall refrain from proposing to any form of corruption, extortion or embezzlement. All business dealings should be transparently performed and accurately reflected on Vendor’s business book and records.
(g) Shall maintain confidentiality of the confidential information of Artec Solutions, except when disclosure has been authorised by Artec Solutions or is required by law. The use of confidential information for Vendor’s own advantage or profit is prohibited.
(h) Shall neither receive nor offer or make, directly or indirectly, any illegal payments, remunerations, gifts, donations or comparable benefits that are intended, or perceived, to obtain uncompetitive favours for the conduct of its business with Artec Solutions. However, promotional gifts such as stationery, sweets, dry fruits, etc that have no significant commercial value, may be given / accepted with full disclosure.
(i) Shall not take any advantage of any family / social / political connections in obtaining favors with regard to provision of any goods/services. Merits shall be sole attribute for business relationship with Artec Solutions.
(j) Shall not use the Artec Solutions brand, logo or other proprietary rights to further its interests without the written permission of Artec Solutions.
(k) Shall use tangible and intangible assets of Artec Solutions primarily and judiciously for the purpose of conducting the business for which they are duly authorized.
(l) Shall promptly notify Artec Solutions regarding any known or suspected improper behaviour relating to its dealings with Artec Solutions, or any known or suspected improper behaviour by Artec Solutions employees by email to info@artecsolutions.co.in. Reported concerns will be treated confidentially without retaliation.
3. Conflict of Interest
Every Vendor should be free from conflicts of interest while dealing with Artec Solutions and must act at all times solely in the interests of Artec Solutions to the exclusion of all other considerations. In case there is likely to be a conflict of interest, Vendor should make full disclosure of all facts and circumstances thereof to the employee/officer of Artec Solutions with whom they are dealing or report the same by email to info@artecsolutions.co.in.
4. Interpretation of this Code
Any question or interpretation under this Code, will be handled by the Head of Legal of Artec Solutions.
